Question 1

What is fleet management?

Accepted Answer

Fleet management refers to the management of all vehicles that a company provides to its employees.This includes company cars, light commercial vehicles, or other mobility solutions. The person responsible for fleet management within an organization oversees the entire lifecycle of each vehicle: from ordering and configuration to contract management, maintenance, damage handling, fuel or charging costs, and the eventual return of the vehicle.Today, this scope has expanded beyond cars to include alternative mobility solutions such as bike leasing, shared mobility, and public transport.These options are often integrated into a cafeteria plan or mobility budget.Read more about it here!

Question 2

What exactly does fleet management entail?

Accepted Answer

What does fleet management actually include?Good fleet management is about much more than simply ordering vehicles.It covers, among other things:Fleet policy — Which vehicles are employees allowed to choose? What is the budget? What about electric vehicles?Contract follow-up — Leasing contracts expiring, mileage overruns, and necessary adjustments to options and termsCost management — Monitoring fuel costs, damage cases, and tax optimizationCompliance — Vehicle documentation, insurance, and the constantly changing regulations around mobility budgets and CO₂ emissionsEmployee experience — A smooth fleet process leads to satisfied employees. Slow deliveries or unclear procedures cost time, energy, and trustWho manages fleet management within a company?In large enterprises, there is often a dedicated fleet manager. In SMEs, and this is the reality for most Belgian businesses, fleet management usually ends up with HR or finance. These teams are not trained for it, do not have the time for it, and constantly deal with questions, contracts, and suppliers they did not sign up to manage.Read more about it here!

Question 3

What is outsourcing of fleet management?

Accepted Answer

Outsourcing fleet management means entrusting the full management of your vehicle fleet to an external specialist. No more internal follow-up, no endless emails with leasing companies, and no more time lost for HR or finance. An external fleet manager takes care of everything: policy, contracts, suppliers, employee queries, and reporting.That is exactly what Fleetastic does. We act as your external fleet manager, combining specialist expertise with the personal approach of an in-house colleague.Who is fleet management outsourcing for?Outsourcing fleet management is ideal for any SME where fleet responsibilities currently sit with a non-specialist, or where no one internally has the time or expertise to manage it professionally. If fleet management is something that’s handled “on the side,” chances are it can be done more efficiently, more cost-effectively, and with far less hassle.At Fleetastic, we go beyond administration. We analyze your entire mobility structure and deliver measurable savings, reduced internal workload, and a future-proof approach. You stay in control—we provide the expertise.Read more about it here!

Question 4

How quickly do we see results from outsourced fleet management?

Accepted Answer

The first tangible results and cost savings are often visible within just a few months. Professional fleet management delivers quick returns, especially for SMEs that have so far managed their fleet internally without specialized expertise.Typical quick wins include:Renegotiation of lease contracts: lower monthly leasing costs through improved contract terms and a stronger negotiating position with leasing companiesOptimization of vehicle choices: the right car for the right employee, without unnecessary extra costs or redundant options in the catalogReduction of hidden costs: fewer end-of-lease penalties, fewer unnecessary insurance policies, less administrative waste, and better handling of damage claimsTax optimization of the fleet: correct application of benefit in kind, CO₂ contributions, and deductibility, ensuring you never overpay from a tax perspectiveMore efficient mobility policy: a clear car policy, transparent budgets, and a smooth ordering and delivery process for new employeesFleetastic works with a clear and transparent structure for fleet management, allowing you to quickly gain insight into potential savings, tax optimization, and structural improvements to your mobility policy. We analyze your current fleet, identify inefficiencies, and propose concrete actions that have an immediate impact on your total cost of ownership (TCO).This transforms fleet management from a time-consuming cost center for HR or finance into a strategic lever for efficiency, employee satisfaction, and cost control within your organization. Outsourcing fleet management is not a luxury, it is a smart choice for any (growing) SME.Calculate your savings here!

Question 5

Can you collaborate with our current leasing partners?

Accepted Answer

Yes!Fleetastic operates fully independently and integrates seamlessly with your existing leasing companies, HR departments, and financial partners. Regardless of which leasing provider is currently your partner (Ayvens, Arval, Belfius, Directlease, J&T, KBC, MHC, etc.), we adapt to your situation, not the other way around.Our role is advisory, optimizing, and cost-saving.As your external fleet manager, we strengthen your existing fleet structure rather than replacing it, unless a change demonstrably adds value, improves tax efficiency, or enhances your mobility strategy.Concretely, this means:No mandatory switch to a new leasing company or new contractsOptimization of existing lease agreements without breaking ongoing commitmentsImproved collaboration between HR, finance, and external fleet suppliersTransparent reporting on the total cost of ownership (TCO) of your entire fleetIndependent advice on vehicle choices, car policy, and mobility budgets, with no commercial biasOutsourcing your fleet management to Fleetastic is therefore not a break with your current approach, but a professional enhancement of it.You remain in control, we take the work off your hands.Read more about it here!

Question 6

Why do companies choose Fleetastic as their mobility partner?

Accepted Answer

Companies choose Fleetastic because we approach fleet management the way it should be done: independently, results-driven, and fully tailored to your business.Independent advice with no hidden agenda: no ties to leasing companies, just honest fleet advice in your best interestIn-depth expertise in taxation and regulations: correct application of benefit in kind, CO₂ contributions, tax deductibility, mobility budgets, and the latest Belgian legislation on company carsCost savings you can truly feel: we optimize your total cost of ownership (TCO), renegotiate lease contracts, and eliminate hidden costs within your fleetHands-on implementation, not just reports: we execute instead of only advising. Your HR and finance teams are relieved—not burdened with more reportsMeasurable results and transparent reporting: you clearly see what fleet management delivers for your business, both in euros and in time savingsFully unburdened fleet management: from car policy and vehicle selection to contract follow-up, damage handling, and supplier managementWe combine strategic insight with end-to-end operational execution. This means you don’t receive a report that ends up in a drawer, but a professional mobility policy that truly works and a fleet that is more efficient, cost-effective, and easier to manage.Fleetastic is your external fleet manager.No large structures, no unnecessary overhead, just the right expertise at the right time, for a business that wants to grow.Read more about it here!

Question 7

Who benefits from fleet management?

Accepted Answer

Fleetastic works with companies running fleets of 40 to 400 vehicles, but the value of outsourced fleet management is felt at every fleet size.Anyone managing the fleet "on the side" will inevitably miss optimisation opportunities. Not through lack of effort, but through lack of time and specialist knowledge. Fleetastic has that time, knowledge and expertise and puts it to work entirely for your fleet.The result? For smaller fleets, savings quickly add up to several thousand euros. For larger fleets, that figure can reach tens of thousands of euros per year.Curious what it could mean for your business? Our calculator gives you the answer in just a few clicks.

Frequently asked questions